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Release v251121

Summary

This release includes bug fixes for the Parliamentary Briefing Type:



These record types have been configured to the current specifications of the Parliamentary requirements documentation. It is important to note that this documentation is being updated regularly and that some configuration details may be out of date.

What should be tested

  • All specified workflows for Parliamentary record types, accurate to the up-to-date workflow diagrams at https://miro.com/app/board/uXjVJCUmfbA=/ This includes Transition names ('I want to' values), Task names and popups, workflow pathing such as 'send on' and 'send back' actions and which roles they travel to
  • Metadata fields and dropdown values for all record types, including Record general metadata (metadata consistent across all Parliament records) and Record specific metadata (metadata specific to subtypes)
  • Available Roles and Role details

What we should avoid testing

  • Any other record types. Other record types will be visible, but these are under construction so they will not be functioning correctly.
  • Permissions: Role assignments and new permissions sets have not been finalised. This means that any new permissions changes requested by DFFH will not be in effect. The same permissions will apply that were present in Stage 1 (i.e., Information security classification field + standard permissions for users in roles). You will not be able to accurately test
    • Business or Division administrators
    • New permissions sets
    • Who can see / not see records in the dashboard
    • Who has access / does not have access to records
    • Who can take action / not take action on records
  • Key Date fields and Key Date automation: Changes to these requirements have occurred in the last 24 hours, so this has not been reflected in configuration.
  • Reports: these won't work correctly until we have received confirmation on Key Dates from the business.

New requirements that will not be reflected in the configuration at this stage

  • Content in the DFFH 'Suggested task names' documents that are not reflected in the configuration documents
  • Updated Key Date metadata field names and additional Key Date metadata fields
  • Updated Key Date automation requirements
  • Items from the 'Customisations' workshops that will be delivered when ready at a later date

Templates

Parliament templates have been added to the Document Templates library in SharePoint. The mappings will need to be updated once the release has gone live. To update mapping:

  • Navigate to the templates document library: https://dhhsvicgovau.sharepoint.com/sites/BriefConnect-NonProd/Document%20Templates/Forms/AllItems.aspx
  • There are 3 new templates for Parliament, shown below image.png
  • To update the 'Record type' column with the correct record type, select the item and then select details
  • Update the 'Record type' field with the corresponding record type
  • The PPQ template should be allocated to PPQ
  • The other two templates should be allocated to all other Parliamentary record types - ADJ, CQ, PET, QON, QWN

Smoke Tests

Confirm that record initiation is successful for each of the following Parliamentary record types:

  • Confirm that the Information Security Classification field now defaults to 'Non-restricted' for PADJ, PCQ and PET record types (please note, the Cabinet in Confidence option will still be present, as this is a global value that we cannot remove for individual record types.
  • For all Parliament records that should contain the metadata field 'Parliament Reference Number', confirm that the previous naming 'Office Reference Number' has been correctly adjusted.
  • Confirm the metadata field MP Name now contains the correct values (applicable to PADJ, PET, CQ record types)
  • Confirm that once a QON record is initiated, the roles for Lead Author, QAO, Recommender, and Decision Maker are mandatory roles (you can determine this from the People and Roles tab from an active record)
  • Confirm that for the House metadata field, the value Legislative Assembly (LA) is correctly spelt
  • Confirm that when a user is given the Allocator (1,2,3) role, that they are able to access the record
  • Confirm that Parliament template names have been updated and no longer contain information for configuration (i.e., Not for PPQ)
  • Confirm change from ADJ, CQ, QON and QWN subtypes to PADJ, PCQ, PQON, PQWN