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Version: 260212 (BC 2.5.1)

Summary

This release contains the following requirements changes, bugfixes and record subtype configuration items:

ID Title
672291 Update permissions for DH records so that the 'Recommend' stage is now Read-only for regular users
667925 Appointment: Health ministers are missing from the DH Ministers field
669229 CORRO and EOB need the 'correspondence fields' toggle to default to visible
668979 Step 2 has incorrect tool tip
668983 Amend 3 Requested Action titles in record initation stage
669007 Duplicates in Correspondent type
669754 BSEC - duplicates in drop down options for requested actions
670667 Briefing: SBR: multiple Decision Makers are allowed
670694 Appointment: GIC (APGC) should be GIC (APCG)
670033 Cabinet: Cabinet records should default to Restricted - Cabinet in Confidence
670273 Portfolio list requires 2 amendments
667306 Appointment: templates are missing from all record types
667307 Parliament: templates are missing from all record types
668037 Briefing: templates are missing at record creation
663000 (REQ-076) Additional signature instructions for other role types
668892 Briefing: EBR: Decision Maker's Signature field missing
669753 Key Dates contains mandatory fields and is a collapsible section
671310 Briefing: SBR: Office, Lead Portfolio and Additional Portfolios are not required
670120 Parliament: QWN: "Perform final task" step is not required in the workflow
670899 Recipient metadata filed not required - CORRO and EOB
665379 PDF pack - incorrect fields
670047 Correspondence: Key Dates and Correspondence fields are concealed
669095 Parliament: The finalise steps include "Finalise and close" and "Close the record" tasks
669269 Parliament: PCQ: Template automation not working
669266 Correspondence: CMIN/DDR: Decision Maker to be optional upon record creation
669268 Correspondence: CMIN: duplicated values in the Correspondent Type field

Known bug

There is a known bug that is restricting standard users from being able to upload Primary and Attachment documents to records. For this release, we have opened up the permissions configuration so users are able to do this, but are still determining the cause of this bug. This means that in some instances users may be able to do more than they are supposed to, but will be able to test uploading and moving documents between Primary and Attachments.

Role assignments that have been edited to now enable document edit access fully:

SC SCE DHBN BN BCMD

Manual post-deployment steps

Import config

Config file to import: DFFH Configuration v260209-config.zip

Role required: Brief Connect Administrator

If there is no configuration set, you have to set up Administrator user Id in the Environment variable AdminEntraId in the Azure Function App. The value should be the Object Id of the user in Entra ID (Azure AD).

  1. Log into the target Brief Connect environment as the Brief Connect Admin user and open the Admin Panel (https://[WEB_APP_URL]/#/adminPanel).
  2. Select Import from Zip and upload the new configuration ZIP file.
  3. The system will process the file and refresh the list of available configurations. Once it appears, select the newly imported configuration from the dropdown.
  4. Click Apply to apply the imported configuration.
  5. Wait for the confirmation message that the configuration has been successfully applied.
  6. Make sure the active configuration is selected in the dropdown.
  7. In the menu bar, click Update SharePoint Content Types.
  8. Tick Clean up unused fields from content type. It won't remove any data, only detach unused fields from Content Types, then click Confirm.
  9. Wait 20 minutes for the process to finish.
  10. Click Cleanup Unused Fields from SP Lists, then Confirm in the confirmation dialog. This process will cleanup unused fields from lists (fields provisioned with old configs and removed in later configs).
  11. Wait for 10 minutes for the process to complete.

Clear the Server cache

Role required: Brief Connect Administrator

  1. Log into the target Brief Connect environment as Brief Connect Admin user. Open the Admin Panel (https://[WEB_APP_URL]/#/adminPanel)
  2. Open browsers Developer Tools, open Console tab and run the command window.clearCache() there. After successful execution, you should see Cache cleared. Server Result: true message in the console.

Smoke Tests

We recommend following our basic testing guide after this release: Basic testing of Brief Connect - Brief Connect Documentation

  • Navigate to corresponding PBI's/Bugs in attached list of items to confirm functionality and test accordingly.

Rollback steps to previous version

Execute all deployment steps for the target release from related Release Notes.