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Version: 260219 (BC 2.5.1)

Summary

This release contains the following requirements changes, bugfixes and record subtype configuration items. There are a large number of permissions related items due to a bug having a cascading effect on any permissions governing Division and Branch administrator groups. Please test these thoroughly in the TEST environment to confirm they are working as expected.

ID Title
674813 Permissions: User has Business Admin permissions 24 hrs after being removed from group
655439 (REQ-066) Key Dates included in the People and Roles tab
663537 (REQ-065) Show current stage of the record at the top of the screen
662848 (REQ-084) Permissions upgrade - group and organisation level mapping
668979 Step 2 has incorrect tool tip
673462 Appointment: CABCC: Documents not appearing in records
673955 Permissions: DLO: BORG: DLO should not have permissions for BORG records
674568 Appointment: GIC APCG records cannot be created
674107 Permissions: Final Reviewer: cannot edit documents or add documents as per BNE permissions set
673950 Permission: Division and Branch Admin: permission set not applied
673944 Permissions: OoS: does not have EC permissions
671390 Permissions: standard user unable to edit Attachments or Primary Documents in created records
676163 Permission set change: SC and SCE permissions sets to allow 'withdraw'
670051 Briefing: user is unable to move documents between two segments
671053 Tags are selecting options even if you don't select them
673232 Permissions: Lead Portfolio to be mandatory
673235 Permissions: Divisional Admin unable to supersede
673240 Permissions: Branch admin unable to do certain actions at certain record stages
673990 Permissions: DecisionMaker: DM at Decision Stage does not see Record Decision
674113 Permissions: BNE permissions set allows users to delete documents
674081 Permissions: DLO: DLO has 'Delete' documents option
674082 Permissions: Some Completer tasks (Send to PPO and Complete transfer) are in the Decision stage
670898 VEOHRC request types missing from EOB
663536 Loading authenticated pages within an iFrame on a 3rd-party website is possible
663534 XSS is possible in several scenarios
662902 Filters: ADO storage key is displayed for role-type filtering

Manual post-deployment steps

Import config

Config file to import: DFFH Configuration v260226-config.zip

Role required: Brief Connect Administrator

If there is no configuration set, you have to set up Administrator user Id in the Environment variable AdminEntraId in the Azure Function App. The value should be the Object Id of the user in Entra ID (Azure AD).

  1. Log into the target Brief Connect environment as the Brief Connect Admin user and open the Admin Panel (https://[WEB_APP_URL]/#/adminPanel).
  2. Select Import from Zip and upload the new configuration ZIP file.
  3. The system will process the file and refresh the list of available configurations. Once it appears, select the newly imported configuration from the dropdown.
  4. Click Apply to apply the imported configuration.
  5. Wait for the confirmation message that the configuration has been successfully applied.
  6. Make sure the active configuration is selected in the dropdown.
  7. In the menu bar, click Update SharePoint Content Types.
  8. Tick Clean up unused fields from content type. It won't remove any data, only detach unused fields from Content Types, then click Confirm.
  9. Wait 20 minutes for the process to finish.
  10. Click Cleanup Unused Fields from SP Lists, then Confirm in the confirmation dialog. This process will cleanup unused fields from lists (fields provisioned with old configs and removed in later configs).
  11. Wait for 10 minutes for the process to complete.

Clear the Server cache

Role required: Brief Connect Administrator

  1. Log into the target Brief Connect environment as Brief Connect Admin user. Open the Admin Panel (https://[WEB_APP_URL]/#/adminPanel)
  2. Open browsers Developer Tools, open Console tab and run the command window.clearCache() there. After successful execution, you should see Cache cleared. Server Result: true message in the console.

Smoke Tests

We recommend following our basic testing guide after this release: Basic testing of Brief Connect - Brief Connect Documentation

Additionally, navigate to each of the PBI items outlined at the beginning of these release notes to see requirements detail and test accordingly. The below smoke tests are also recommended for release 2.5.2:

Smoke Test: Dashboard Count Matches Visual Graph | Step
| Action
| Expected Result
| | --- | --- | --- | | 1
| Navigate to the Dashboard - My records tab.
| Dashboard loads successfully.
| | 2
| Click on the ‘Filter’ button.
| Filter fly-out panel is displayed.
| | 3
| Expand ‘Due Date Decision Maker’.
| Due date values are displayed.
| | 4
| Review the due date values in the list.
| Dates are displayed in correct user-friendly format and not in ISO format (e.g. 2025-02-24T13:00:00Z).
|

Smoke Test: Dashboard Count Matches Visual Graph | Step
| Action
| Expected Result
| | --- | --- | --- | | 1
| Navigate to the Dashboard - My records tab.
| Dashboard loads successfully.
| | 2
| Apply a filter for Stage = Initiate.
| Filter is applied and results are displayed.
| | 3
| Check the ‘Results’ count in the grid.
| Count is displayed.
| | 4
| Check the corresponding stage count in ‘My records progress’ graph.
| The graph count matches the grid result count.
|

Smoke Test: Filters Apply on Closed Records Tab | Step
| Action
| Expected Result
| | --- | --- | --- | | 1
| Navigate to the Dashboard - Closed records tab.
| Closed records list is displayed.
| | 2
| Click on the ‘Filter’ button.
| Filter fly-out panel is displayed.
| | 3
| Apply a filter for Record Type (e.g. Cabinet or Committee Briefing).
| Filter is applied.
| | 4
| Review the grid results.
| Only records matching the selected record type are shown.
|

Smoke Test: Keyword Search in Active Tasks Tab | Step
| Action
| Expected Result
| | --- | --- | --- | | 1
| Navigate to the Dashboard - Active tasks tab.
| Active tasks list is displayed.
| | 2
| Enter a valid record number or keyword in the search field.
| Search is triggered.
| | 3
| Review the results displayed.
| Only matching records are displayed and the result count updates correctly.
|

Rollback steps to previous version

Execute all deployment steps for the target release from related Release Notes.