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BC v251127 (2.3.4)

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Release Date: 27th November, 2025

Summary

ID Title Work Item Type
61342 NEW - Change structure of PDF Pack User Story
61155 Standard notification not send on updated comment, finalized flag Bug
61153 Email notification has Curly braces in Body if role is assigned on any of the Supplementary Area Roles Bug
60660 Cannot classify signed document -when classifying the field is spinning and not updating. Bug
55610 Ability to configure which users can create certain record types User Story

Record types ready for testing: - Correspondence - Cabinet Submission - Cabinet or Committee Briefing - Coordination Comment Briefing - Briefing for Decision - Briefing for Noting - Briefing for Event - Briefing for Meeting - Possible Parliamentary Question - Information Request - Speech Request - Video Request

Package version: 2.3.4

Manual pre-deployment steps

Review/update release pipeline variables

It's important to apply any changes for all environments to pipeline variables before a release created, because every release creates a snapshot of pipeline variables on the moment of creation, and the only way to re-deploy the application with updated variables - creating a new release

  1. Go to Azure DevOps, open Brief Connect project
  2. In left panel navigation go to Pipelines - Library - Variable groups
  3. Review variables for all environments and update where required (outdated values, recent environment changes, requests from business, etc).
  4. Save the changes
Create new Brief Connect Application release (click to expand) 1. Go to Azure DevOps, open Brief Connect project, go to **Pipelines - Releases** page 1. Find **Deploy Brief Connect Application** release pipeline, click on it to open 1. Click on **Create Release** button on the right 1. Specify the **Package Version** variable with value from **Package version** section above. For example `2.3.1`. 1. Add a description (it's optional). 1. Click on **Create** button 1. Release with version `v[Package Version] (0)` will be created and will be available in the list of releases, after you refresh the page. ![image.png](/.attachments/new-application-release.png)

Pipeline deployment steps (in order)

  1. Deploy release v[Package Version] (n) (where (n) is latest number available, and Package version from the section above) for Deploy Brief Connect Application release pipeline in Azure DevOps to the target environment.
  2. Deploy Release 34 for Deploy Office Resources release pipeline in Azure DevOps to the target environment.

Manual post-deployment steps

Import config

Config file to import: DE-Config_251118 (New workflows with new Permission)-config.zip

Role required: Brief Connect Administrator

If there is no configuration set, you have to set up Administrator user Id in the Environment variable AdminEntraId in the Azure Function App. The value should be the Object Id of the user in Entra ID (Azure AD).

  1. Log into the target Brief Connect environment as Brief Connect Admin user. Open the Admin Panel (https://[WEB_APP_URL]/#/adminPanel)
  2. Select "Import from Zip" and import a new config ZIP file.
  3. The system will process the ZIP file and import the configuration. The list of configurations will refresh, and the imported configuration can then be selected and loaded.
  4. After importing, select the newly imported configuration from the dropdown list.
  5. Click the "Apply" button to apply the imported configuration.
  6. Wait for the confirmation message indicating that the configuration has been successfully applied.
  7. Select Update SharePoint Content Types button from the menu bar. Ensure that active configuration is selected from dropdown first.

Clear the Server cache

Role required: Brief Connect Administrator 1. Log into the target Brief Connect environment as Brief Connect Admin user. Open the Admin Panel (https://[WEB_APP_URL]/#/adminPanel) 2. Open browsers Developer Tools, open Console tab and run the command window.clearCache() there. After successful execution, you should see Cache cleared. Server Result: true message in the console.

Reindex the SharePoint Site

Role required: Brief Connect Administrator 1. Go to Brief Connect SharePoint Site for the target environment 2. Go to Site settings 3. Go to Search and offline availability 4. Click Reindex site

Upload and replace the following html files to the PDF Pack Templates document library.

Files from this ZIP archive: Coversheet_template-251117.zip

Smoke Tests

We recommend following our basic testing guide after this release: Basic testing of Brief Connect - Brief Connect Documentation

Rollback steps to previous version

Execute all deployment steps for the target release from related Release Notes.