Version: v260424 (2.5.5)

Release Date: 24th April, 2026

Summary

This release contains the following bug fix:

• Restricted documents are searchable and viewable by users (Zendesk ticket 16347).
• Withdrawn field not populating data on Dashboard (Zendesk ticket 16345).
• Record metadata options missing from search and export column selector (Zendesk ticket 16259).
• ‘Cabinet/Committee’ in Dashboard is still not populating (Zendesk ticket 16331).
• Metadata not populating to dashboard "Date Asked" column (Zendesk ticket 16269).

Deployment

TERM STORE AND SEARCH SCHEMA

1. Log into DevOps Project that stores the pipelines for Brief Connect
2. Navigate to Pipelines > Releases
3. Select the 'Deploy Brief Connect Office Resources' pipeline
4. Create a new release with the following values: Version = '1.2604.242', stepsToProvision = 'Taxonomy, Search'
5. Deploy the release to the relevant environments i.e DEV and/or TEST.
6. Once adequate testing has been done, deploy the release to the relevant downstream environments i.e STAGING and/or PRODUCTION environments.

Manual post-deployment steps

Import config

Config file to import: DE-Config_260424-config.zip

Role required: Brief Connect Administrator

If there is no configuration set, you have to set up Administrator user Id in the Environment variable AdminEntraId in the Azure Function App. The value should be the Object Id of the user in Entra ID (Azure AD).

1. Log into the target Brief Connect environment as the Brief Connect Admin user and open the Admin Panel (https://[WEB_APP_URL]/#/adminPanel).
2. Select Import from Zip and upload the new configuration ZIP file.
3. The system will process the file and refresh the list of available configurations. Once it appears, select the newly imported configuration from the dropdown.
4. Click Apply to apply the imported configuration.
5. Wait for the confirmation message that the configuration has been successfully applied.
6. Make sure the active configuration is selected in the dropdown.
7. In the menu bar, click Update SharePoint Content Types.
8. Tick Clean up unused fields from content type. It won't remove any data, only detach unused fields from Content Types, then click Confirm.
9. Wait 20 minutes for the process to finish.
10. Click Cleanup Unused Fields from SP Lists, then Confirm in the confirmation dialog. This process will cleanup unused fields from lists (fields provisioned with old configs and removed in later configs).
11. Wait for 10 minutes for the process to complete.

Reindex SharePoint site

Role required: SharePoint Site Administrator

It is recommended to perform this activity outside of working hours, as reindexing may temporarily increase system load and impact performance.

1. Go to the SharePoint site corresponding to the Brief Connect instance.
2. Click the Settings (gear icon) in the top-right corner and select Site information.
3. Click View all site settings.
4. Under the Search section, select Search and offline availability.
5. Click Reindex site.
6. Confirm by selecting Reindex site again when prompted.

Clear the Server cache

Role required: Brief Connect Administrator

1. Log into the target Brief Connect environment as Brief Connect Admin user. Open the Admin Panel (https://[WEB_APP_URL]/#/adminPanel)
2. Open browsers Developer Tools, open Console tab and run the command window.clearCache() there. After successful execution, you should see Cache cleared. Server Result: true message in the console.

Smoke Tests

We recommend following our basic testing guide after this release: Basic testing of Brief Connect - Brief Connect Documentation

Additionally, navigate to each of the bugs and changes outlined at the beginning of these release notes to see detail and test accordingly.

Rollback steps to previous version

Execute all deployment steps for the target release from related Release Notes.